Frequently asked questions

The WebEx meeting room can be entered via the following link: https://tu-berlin.webex.com/tu-berlin/j.php?MTID=m87b7dc6e719ba18a5608550ad47e64cd. You can also use the meeting ID 2731 808 2113 and the password wPxXXN3Fk4.

You can find the meeting program in the menu list (top right corner) or by clicking here.

The meeting is organized by using two platforms:

• WebEx: WebEx will be the platform that provides the virtual meeting room where all oral presentations and real time interaction take place.
• sci.an: The platform Sci.an (https://sci-an.com/) is a virtual platform allowing for virtual coffee breaks and poster presentations. The platform has been developed by three PhD students (two of them from the SPP 1992): Oliver Völkel, Tobias Moldenhauer, and Jacob Isbell. A short tutorial on how to use sci.an can be found here: … (Dokument/Link kommt noch). We will use sci.an for coffee/lunch breaks and poster presentation.

Yes, there are two dates for test runs: Monday October 4 from 1-2 PM and Tuesday October 5 from 11-12 AM. The meeting links will be distributed via email. If you have questions please contact the organizers: spp1992@astro.physik.tu-berlin.de.

There will be one meeting room where all oral presentations are going to take place. Each oral presentation has a time slot of 15 min, which should be roughly split in 10 min talk and 5 min question.

Posters can be classic poster format or mini-presentations that should not contain more than 3 slides. There are two ways for presenting a poster/mini-presentation (all poster presenters are asked to use both):

• Break-out rooms: The meeting program contains two one hour slots for break-out sessions during which posters/mini-presentations can be presented. Each poster/mini-presentation will obtain an own break-out room. Meeting participants will initially be randomly distributed to the different break-out rooms (i.e. you don’t know in advance which poster presentation you will attend). The presentation of each poster in front of a group of people will be 15 minutes long. These 15 minutes will contain a maximum of 7 minutes poster presentation and 8 minutes discussion (here you can ask all questions related to the poster/mini-presentation. After these 15 minutes you can choose yourself which break-out room presenting another poster/mini-presentation you want to attend. Since each break-out session is one hour long and each poster presentation 15 minutes long, poster presentations in the different break-out rooms are repeated 4 times during the session. Of course, you are free to leave break-out rooms at any time and switch to another.
• Sci.an: All posters should be uploaded to the platform sci.an which will allow meeting participants to have a look at all poster contributions at all times. A short tutorial how to use sci.an can be found here:

First of all, we want you to really have a break because attending virtual conferences is tiring. However, all participants are welcome to enter the virtual meeting hall provided by the platform sci.an. In the meeting hall you can talk to people and have a look at posters –  just as you would do during a „normal“ coffee break. A short tutorial how to use sci.an can be found here:

Questions can be asked in the WebEx chat or by raising your hand.

Yes, there is. You can find it by clicking here.

Sure, please contact our help desk which is available during the meeting:
Mail: registration@tubs.de
Fon: + 49 30 44 72 02 69

Please write an email to the meeting organizers: spp1992@astro.physik.tu-berlin.de

Please, upload your presentation/poster by using the following link: https://workspace.tubs.de/s/wPTzgdwo45dzYxQ

• Before using sci.an, you have to do the following:
  • Please create an account here:  https://sci-an.com/new_profile.html?invitation=EHj6teJYEMrR
  • Please download the client:  https://sci-an.com/download.html

Please have a look the short manual: https://sci-an.com/files/615588590fde5d7d17088600.pdf

If you have trouble registering or installing the client, you can contact support@sci-an.com at any time. Please note, that entering the virtual meeting hall is only possible with the client and not via the browser. In case that you are not able to install the client you can have a look at all uploaded contributions (posters/talks) via this link: https://sci-an.com/spp1992.html.

During the meeting we ask all participants to have their microphone muted unless they give a talk or ask questions. Participant’s cameras may be switched on especially during questions after each talk, in poster break-out sessions or during coffee and lunch breaks. Participants are asked to speak loud and clear and to use headphones if available. In addition to that, we would like all participants to read our code of conduct.